ShiMeta Meeting Reservation Solution
Challenges of Traditional Conference Management
- Cumbersome on-site meeting reservation
- Easy to forget meeting schedules
- Low-efficiency paper check-in
- Difficult statistical analysis
- Limited and non-personalized room display formats
Solution Overview
ShiMeta's Meeting Reservation Solution is a smart, all-in-one system that integrates both hardware and software. It comprehensively addresses the pain points of traditional meeting management and supports full-lifecycle scheduling and control:
- Before the Meeting: Multiple reservation channels with automatic reminders
- During the Meeting: Smart doorplates display real-time status and agenda
- After the Meeting: Visualized conference statistics for scientific resource management
Solution Architecture
- Architecture: Browser/Server (B/S)
- Management: Web-based dashboard with optional integration into OA systems
Solution Highlights
1. Multiple Reservation Methods
Reservations can be made via PC, mobile, door display panel, OA software, and AI office assistants. Users can view available rooms in real-time and schedule meetings easily.
2. Auto Notification of Reservation Updates
Once a meeting is scheduled, canceled, or about to begin, the OA system will automatically send notifications to all participants.
3. Face Recognition Sign-in
Smart doorplates support face recognition check-in and access control. The attendance record is synced with the OA platform.
4. Visual Conference Data Analysis
The backend system provides statistical analysis such as room utilization rate and usage peaks, helping management optimize resource allocation.
5. Custom Door Display
Enterprise logos and brand-themed background images can be displayed on the doorplates to personalize the office environment.
Meeting Procedure Overview
- Reservation via Web/Mobile/AI Assistant
- Auto notification push
- Face recognition check-in at the doorplate
- Real-time conference status display
- Post-meeting data analysis
Application Scenarios
Applicable for smart meeting room management in:
- Corporate Offices
- Parks and Campuses
- Educational Institutions
- Government Agencies
- Hospitals and Medical Facilities
Solution Configuration
01 / Hardware Platform
AIoT-3568A quad-core smart terminal motherboard
02 / ShiMeta Meeting Reservation Management System
- Real-time meeting room schedule and conflict elimination
- Color-coded status display (vacant/in-meeting/upcoming)
- Personalized enterprise branding on interface
- Face recognition meeting sign-in and sign-in status management
03 / ShiMeta Meeting Assistant App
Supports integration with enterprise collaboration platforms such as Feishu, DingTalk, and WeChat Work for mobile authentication, doorplate binding, schedule management, and real-time meeting views.
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