ShiMeta Smart Conference Room Reservation System

Product Overview

The ShiMeta Conference Room Reservation System is a cloud-based solution designed to streamline enterprise meeting room usage. It supports multi-terminal booking, real-time status display, and automated attendance tracking, improving both scheduling efficiency and conference room utilization. Through OA integration, PC, mobile, and interactive terminal access, teams can view room availability, reserve spaces, and receive timely reminders—creating an organized and data-driven workspace.

Core Capabilities

  • Reserve a Meeting Room: Book in advance via PC, mobile app, or WeChat mini program
  • Meeting Room Management: Monitor occupancy, setup configurations, and availability
  • Personnel Management: Notify, remind, and track meeting participants
  • Equipment Management: Allocate AV resources and check equipment status
  • Usage Analytics: Collect and visualize meeting room utilization, meeting duration, and historical trends

Operational Workflow

Before the Meeting

  • Book a room via cloud platform or mobile app
  • Send auto-generated meeting notice to attendees

During the Meeting

  • Meeting status displays on conference doorplate terminals
  • Color-coded light bars indicate occupancy at a glance

After the Meeting

  • Automatically generate meeting usage and efficiency reports
  • Analyze duration, frequency, and utilization rates

Software Features

Multi-Channel, Real-Time Booking

Real-time availability via:

  • Web portal
  • Mobile mini programs
  • Feishu integration
  • Conference doorplate displays
  • Support for meeting extensions and early ends

 

Attendance Notification & Reminders

  • Automatic reminders through Feishu
  • Alerts sent to booker and all attendees ahead of the scheduled meeting

 

Smart Sign-In Without Front Desk Staff

  • QR code and face recognition sign-in supported at door terminals
  • Sign-in triggers access control integration — unlocks the door
  • Real-time generation of sign-in reports

 

Dynamic Doorplate Display

Live display of:

  • Room usage status
  • Meeting schedule

LED light bars indicate occupancy via color change, even from a distance

 

Corporate Branding Integration

  • Upload company logos & background themes
  • Fully customizable interface to match your brand identity

Software Delivery Models

Platform Hosting

Cloud-hosted with full technical support and device management

System Packaging

Integrated delivery of hardware + software as a complete solution

Custom Development

 

Tailored development services for:

  • Backend platforms
  • Touch terminals
  • Mobile clients
  • Business-specific functions

Application Scenarios

ShiMeta’s meeting room system is ideal for:

  • Corporate HQs and office parks
  • Co-working spaces
  • Universities and research centers
  • Government and public administration buildings
  • Enterprises with complex room scheduling needs

Frequently Asked Questions (FAQ)

Can I book a room through a mobile device?

Yes, via WeChat mini program or Feishu integration.

How do attendees sign in?

Via QR code scan or face recognition at the conference doorplate.

Can the door open automatically for attendees?

Yes, when linked with the access control system, sign-in will trigger auto door unlock.

What kind of reports are available?

Utilization reports by room, time, and meeting duration.