Smart Meeting Room Reservation System

ShiMeta Meeting Reservation Solution

Challenges of Traditional Conference Management

Cumbersome on-site meeting reservation
Easy to forget meeting schedules
Low-efficiency paper check-in
Difficult statistical analysis
Limited and non-personalized room display formats

Solution Overview

ShiMeta's Meeting Reservation Solution is a smart, all-in-one system that integrates both hardware and software. It comprehensively addresses the pain points of traditional meeting management and supports full-lifecycle scheduling and control:

Before the Meeting: Multiple reservation channels with automatic reminders
During the Meeting: Smart doorplates display real-time status and agenda
After the Meeting: Visualized conference statistics for scientific resource management

Solution Architecture

Architecture: Browser/Server (B/S)
Management: Web-based dashboard with optional integration into OA systems

Solution Highlights

1. Multiple Reservation Methods

Reservations can be made via PC, mobile, door display panel, OA software, and AI office assistants. Users can view available rooms in real-time and schedule meetings easily.

2. Auto Notification of Reservation Updates

Once a meeting is scheduled, canceled, or about to begin, the OA system will automatically send notifications to all participants.

3. Face Recognition Sign-in

Smart doorplates support face recognition check-in and access control. The attendance record is synced with the OA platform.

4. Visual Conference Data Analysis

The backend system provides statistical analysis such as room utilization rate and usage peaks, helping management optimize resource allocation.

5. Custom Door Display

Enterprise logos and brand-themed background images can be displayed on the doorplates to personalize the office environment.

Meeting Procedure Overview

Reservation via Web/Mobile/AI Assistant
Auto notification push
Face recognition check-in at the doorplate
Real-time conference status display
Post-meeting data analysis

Application Scenarios

Applicable for smart meeting room management in:

Corporate Offices
Parks and Campuses
Educational Institutions
Government Agencies
Hospitals and Medical Facilities

Solution Configuration

01 / Hardware Platform

AIoT-3568A quad-core smart terminal motherboard

02 / ShiMeta Meeting Reservation Management System

Real-time meeting room schedule and conflict elimination
Color-coded status display (vacant/in-meeting/upcoming)
Personalized enterprise branding on interface
Face recognition meeting sign-in and sign-in status management

03 / ShiMeta Meeting Assistant App

Supports integration with enterprise collaboration platforms such as Feishu, DingTalk, and WeChat Work for mobile authentication, doorplate binding, schedule management, and real-time meeting views.

AIBOX-3576M – 8-Core AI Computing Box

AIBOX-3576M features an 8-core RK3576 processor, 6TOPS NPU, 4K@120Hz decoding, LLM private deployment, and supports major deep learning frameworks. Designed for video analysis and smart edge AI.